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How Track Changes Works

At memo we use Microsoft track changes to proof the majority of the reports we work on.

We thought it might be useful to share a little bit about how it works.

Track changes does exactly what its name suggests: it allows the creator of a document the ability to keep a track of any changes or adjustments to the original document that someone else may make. This means a memo proofer can look at, adjust, change and make suggestions about your document without permanently changing it, our changes are then accepted or rejected by the author.

So How Exactly Does Track Changes Work?

When track changes is turned on, every change made to the document is highlighted in a different colour, and a note is added to the margin of the document indicating the nature of the change. These changes can include anything from inserting new text, deleting existing text, or formatting changes like bold or italicised text.

To turn on track changes, you can either click on the Track Changes button on the Review tab of the ribbon, or you can use the keyboard shortcut Ctrl+Shift+E. Once track changes is turned on, any changes you make to the document will be tracked and highlighted.

When you are collaborating with others on a document, you can choose to accept or reject changes made by other users. To do this, you can use the Accept and Reject buttons on the Review tab of the ribbon. When you accept a change, it becomes a permanent part of the document. When you reject a change, it is removed from the document and the document returns to its original state.

In addition to tracking changes, Microsoft Word allows you to add comments to a document. Comments can be used to provide feedback or suggestions to other users, or to ask questions about specific sections of the document. To add a comment, simply select the text you want to comment on, right-click, and select New Comment. A comment box will appear in the margin, where you can enter your comment.

Comments and track changes can be viewed and managed using the Reviewing Pane, which can be accessed by clicking on the Reviewing Pane button on the Review tab of the ribbon. The Reviewing Pane displays all of the comments and tracked changes in a separate window, making it easy to navigate and manage the changes in the document.

Overall, tracking changes in Microsoft Word is a powerful tool that can be used to collaborate effectively on documents. By tracking changes, users can easily see who made what changes and when, and can accept or reject changes as needed. Additionally, comments can be used to provide feedback and suggestions, making it easier for multiple users to work together on a single document.

If you have never used track changes before and would like to talk to us about how it can be used to proof your documents easily contact us here.


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